APTA Pennsylvania 2022 Call for Nominations

The APTA Pennsylvania Nominating Committee announces that elections will be held this summer for District Delegates and PTA Caucus Representative for the Oct. 1, 2022 - Sept. 30, 2024 term. Elections this fall will be held for Chapter, District and SIG positions for terms that begin in January 2023 and run through December 2025. Nominations are now open for several open positions. Delegate nominations must be submitted by Tuesday, May 31. Chapter nominations must be submitted by Thursday, Sept. 15.

Learn about the open positions being filled for APTA Pennsylvania's 2022 elections below!

Chapter Positions:

Secretary | Chapter Nominating Committee Member | PTA Director

District Positions:
District ChairDistrict Vice ChairDistrict Secretary | District TreasurerNominating Committee Members (All Districts)

SIG Positions:
SIG Chair SIG Vice Chair | SIG Secretary


Delegate

Term: 2 years

Roles and Responsibilities of Elected Delegates:

  1. Serve a two-year term, beginning October 1st (year 1) and ending September 30th (Year 2)
  2. Seasoned delegates are assigned as mentors to first-time delegates to provide orientation and guidance throughout the first year.
  3. Year-round participation consisting of:
    1. 10 required meetings per year either in person or virtually. In person meetings are typically scheduled during the Annual Move PA meeting in October, the Board of Directors meeting in January, and a scheduled meeting approximately 2 months before the House of Delegates (HOD). The remaining meetings are held via Zoom. Delegates must attend 70% of the meetings.
    2. All sessions of the HOD and all caucus meeting scheduled in conjunction with the HOD.
    3. Candidate interviews for APTA office; preparation for candidate interviews includes reading candidate CVs and statements and conducting a 30-45 minute telephone/Zoom interview with one of the candidates (done in pairs).
    4. Voting for APTA officers
    5. Voting on all motions in the HOD. Preparation for motions discussions include reviewing motion concepts posted on the HOD Community on APTA website, reviewing motions posted in Packets I and II, and group assignments for more in depth review for a group of motions assigned by the Chief Delegate (CD).
    6. Maintain a tally of individual votes on motions to be submitted to the CD at the close of the HOD.

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PTA Caucus Representative

Term: 2 years

Roles and Responsibilities of PTA Caucus Representative

  1. Attend all meetings of the Chapter Delegation, specified by the Chief Delegate
  2. Prepare for and attend all sessions of the HOD and National PTA Caucus
    1. Act as spokesperson for the Chapter at the National PTA Caucus Meeting
    2. Vote at the PTA Caucus meeting in accordance with Chapter policies.
  3. Act as liaison between the National PTA Caucus and APTA PA.

Roles and Responsibilities of PTA Caucus Alternate Representative

  1. Assume above responsibilities in the event that the PTA Caucus Representative is unable to attend.
  2. Attempt to attend all meetings of the Chapter Delegation, specified by the Chief Delegate.

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Secretary

Term: 3 years

The duties and responsibilities of the Secretary are to:

  1. Serve as a member of the Chapter Board of Directors and Executive Committee. Participate in any discussions to review agenda items prior to Board meetings. Each motion to come before the Board of Directors must contain in the support statement a reference to its pertinent Chapter goal(s) and objective(s).
  2. Carry out any duties specified and/or requested by the Chapter Board of Directors and/or the President. This may include serving as a member of Chapter ad hoc committees or task forces.
  3. Approve and catalogue the minutes of the proceedings of meetings of the Executive Committee, Chapter Board of Directors, and Chapter Annual Meeting and ensure the distribution to the Board and Membership. In the absence of the Executive Director, designate another member of the Chapter Office to take the minutes of these meetings.
  4. Summarize the pertinent business conducted at meetings of the Chapter Board of Directors for publication in the Chapter newsletter. (“Board Briefs”)
  5. Communicate with the Executive Director regarding all Chapter minutes and publications.
  6. Submit an annual budget for his/her office by the Fall meeting as part of the Chapter’s budgeting process and in the format required by the Treasurer.
  7. Prior to the end of the term of office, review and revise this section of the APTA PA Policy and Procedure Manual as indicated. All such changes are subject to the approval of the Chapter Board of Directors.
  8. Endeavor to keep all motions before the Board of Directors so that timely action can be taken. All motions require reference to the applicable Chapter goal(s) and objective(s).
  9. In conjunction with the Vice-President and the Executive Director, review the APTA PA Policy and Procedure Manual after each Board of Directors meeting.
  10. Make a report in writing at each meeting of the Board of Directors and at the Annual Meeting of the Chapter.
  11. Serve as liaison to the Chapter Special Interest Groups. Review charges to each SIG with the appropriate SIG Chair.
  12. Serve as liaison to the Membership Committee. Review charges to the committee with the Membership chair after each BOD meeting
  13. Orient the successor to the contents of the Secretary’s files and to the duties of the office. Provide successor with all Secretary records and the APTA PA Policy and Procedure Manual.
  14. Coordinate efforts of those interested in forming Chapter Special Interest Groups.
  15. Respond to any and all charges from the Board of Directors.
  16. Serve as the liaison to members who are serving as liaisons to outside organizations such as the Geriatric and Pediatric sections of the APTA, PA Association of Nutrition and Activity, and the Department of Aging.
  17. Annually review Secretary Section of the APTA PA Policy and Procedure Manual (by June 30 of every year).

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Chapter Nominating Committee Member

Term: 3 years

Reports to: Nominating Committee Chair

I. Composition

  • The Nominating Committee is composed of 3 members who are elected by the membership.
  • The senior member chairs the committee.

II. Purpose

  • To ensure robust recruitment of nominees for all offices and valid nomination and election processes

III. Duties and responsibilities

  1. Provide a slate of at least two (2) eligible candidates for each chapter office, if possible, from those who consent to serve.
  2. Work with Chapter Office and follow the election processes as described in the “Nominating Committee On-boarding Manual” to insure valid election processes.
  3. Reference source documents (APTA and APTA Pennsylvania Bylaws, District and SIG Rules of Order) and consult with Chapter leaders as needed for novel situations.
  4. Provide assistance to district nominating committees and SIGs to insure candidate slates for district, delegate and SIG positions.
  5. Assist the PTA SIG in preparing a slate of candidates for the PTA Caucus Representative to the representative body of the National Assembly of Physical Therapist Assistants.
  6. Present the prepared slate of officers during the Chapter Annual Meeting, and accept nominations from the floor, if any.

IV. Duties and responsibilities of the Chair

  1. Schedule and conduct all Committee meetings.
  2. Orient newer committee members to committee processes and ensure their involvement in all nominating committee activities.
  3. Prepare and post minutes of each meeting on Basecamp.
  4. Make a report in writing prior to each meeting of the Board of Directors, which occur in January, April, August and October and for the Executive Committee meeting in August.
  5. Attend at minimum, the April and October Board of Directors meetings and additional meetings as requested by the President and/or Board of Directors, including monthly virtual working group meetings.
  6. Maintain an accurate calendar of elections and post this and other documents on Base Camp for easy reference by other leaders and committee members.
  7. Review draft budget annually and provide feedback to Chapter Treasurer.
  8. Review the job description of the Nominating Committee annually and provide revisions to the Chapter Secretary by Oct. 1.
  9. Execute all charges to the Committee from the Board of Directors.
  10. Orient successor to the duties of the office.

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PTA Director

Term: 3 years

The PTA Director shall:

  1. Represent the PTA membership on the APTA PA Board of Directors.
  2. Provide for communication between various PTA and PT groups, including but not limited to the PTA Caucus, PTA SIG, APTA PA Delegates, and Executive Committee.
  3. Make a report in writing at designated meetings of the Board of Directors, and the Executive Committee.
  4. Serve as Board Liaison to designated appointed groups.

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District Chair
2022 open positions: SCD & WCD Chair

Term: 3 years

Duties & Responsibilities:

  1. Serve as the member of the Chapter Board of Directors as the official representative of the district or appoint a representative in his/her absence according to District Rules of Order.
  2. Serve as advisor to the Chapter’s officers and members.
  3. Serve as liaison among the APTA, the Chapter and the component districts. This includes the communication of information from the district to the Chapter, from the Chapter to the districts and from the APTA to the districts throughout the year.
  4. Make a report in writing prior to each meeting of the Board of Directors, which occur in January, April, August and October and for the Executive Committee meeting in August.
  5. Maintain regular communication with the Chapter President.
  6. Orient successor to the duties of the District Director. Provide all district files, APTA Pennsylvania Bylaws, the APTA Pennsylvania Policy and Procedure Manual and the District Rules of Order to the successor.
  7. Provide a list of all scheduled district meetings and events to the Chapter Office.
  8. Ensure submission of materials from district meetings to the Chapter Office within 60 days after the meeting.
  9. Forward complaints of Physical Therapy Practice Act violations to the Chapter Office.
  10. Educate district members regarding the purposes of supporting APTA Pennsylvania advocacy initiatives and promote membership and attendee participation.
  11. Organize and run one fundraiser each year to support APTA Pennsylvania legislative advocacy efforts. Submit all contributions to the Chapter Office or PAPTPAC as appropriate.
  12. Identify members to serve on the District Executive Committee according to the District Rules of Order and serve in the role of Chair.
  13. Submit for Board approval the names of district members for appointment to Chapter committees.
  14. Submit content for newsletter articles to the Chapter when requested.
  15. Respond to any and all charges from the Board of Directors.
  16. Ensure that any open District committee positions are filled within 60 days of their vacancy.
  17. Work in concert with the District Membership Committee Chairs to ensure focus on the need for membership recruitment and retention.
  18. Consistent with the District Rules of Order and in consultation with the District Executive Committee, create and appoint individuals to District Committees and work groups to conduct the business of the district.
  19. Ensure that all district continuing education is offered in accordance with APTA Pennsylvania policies and procedures.
  20. Approve and submit the district annual budget to the APTA Pennsylvania Treasurer by July 1 annually.

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District Vice Chair
2022 open positions: NCD, NWD & SWD Vice Chair

Term: 3 years

Duties & Responsibilities:

The Vice Chair shall:

  1. Assume the duties of the Chair if he/she is unable to fulfill his/her duties.
  2. Maintain the DISTRICT Rules of Order so that they are in compliance with the CHAPTER bylaws.
  3. Coordinate the location of DISTRICT meetings and communicate DISTRICT meeting details to the CHAPTER office.
  4. Ensure a smooth knowledge transition to the next elected Vice Chair.

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District Secretary
2022 open positions: SCD & WCD Secretary

Term: 3 years

Duties & Responsibilities:

The Secretary shall:

  1. Take and submit to the CHAPTER office the minutes and/or meeting summary of all DISTRICT meetings;
  2. Carry on the official correspondence of the DISTRICT;
  3. Notify members and CHAPTER of DISTRICT meetings and events. Meeting notices shall include the date, time and location of each meeting;
  4. Keep an accurate record of meeting and educational program attendance. This may be in the form of a sign in/out sheet or other documented evidence needed;
  5. Ensure a smooth knowledge transition to the next elected Secretary

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District Treasurer
2022 open positions: NED & SED Treasurer

Term: 3 years

Duties & Responsibilities:

The Treasurer shall:

  1. Ensure that the DISTRICT records are kept and retained in accordance with CHAPTER policies.
  2. Prepare and submit an annual budget in accordance with CHAPTER policies.
  3. Approve DISTRICT expenses consistent with the DISTRICT budget.
  4. Ensure a smooth knowledge transition to the next elected Treasurer.

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Nominating Committee Members
2022 open positions: All Districts

Term: 2 years

One member shall be elected each year for a two-year term and may be elected to one additional two-year term. The senior member shall chair the committee. The newly elected member shall take office on January 1 following his/her election.

The Nominating Committee shall, in addition to the duties outlined in the CHAPTER bylaws, policies and procedures:

  1. Prepare a list of nominees for each DISTRICT office from those consenting to serve, attempting to secure at least two candidates for each open position.
  2. Promote ASSOCIATION, CHAPTER and DISTRICT leadership opportunities and professional development activities to the DISTRICT. 
  3. Communicate with the CHAPTER Nominating Committee on a regular basis

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SIG Chair
2022 open positions: Acute Care & Geriatric SIG Chair

Term: 3 years

Qualifications of the officers: only SIG active members in good standing shall be eligible to serve as SIG officers.

Duties & Responsibilities of the Chair:

  1. Coordinate the efforts of the SIG.
  2. Make a report in writing prior to each meeting of the Board of Directors, which occur in January, April, August and October and for the Executive Committee meeting in August.
  3. Annually review and revise the job description and Chapter policies related to the SIGs and forward any requested revisions to the Chapter Secretary (by Oct 1), updating the SIG Onboarding Manual once the changes have been approved by the BOD.
  4. Submit newsletter articles when requested.
  5. Notify the Chapter Executive Director of any SIG award recipients prior to Annual Conference.
  6. Coordinate with the Executive Director the purchase of awards.
  7. Present the awards to recipients at the Annual Conference, at the time determined by the Conference schedule.
  8. Maintain a listing of all award recipients.
  9. Respond to any and all charges from the Board of Directors.
  10. Orient a successor to the Chair’s position and pass on to him/her all committee files.
  11. Execute all current charges to the Committee from the Practice and Research Committee and Board of Directors.
  12. Attend the Board of Directors meetings in January, April and October as a non-voting member.
  13. Arrange and conduct SIG business and educational meetings, including at least one annual meeting, in person at Annual conference or via webinar.
  14. Attend monthly GoTo meetings of the SIG Work Group. Each Chair will record minutes on a rotating basis.
  15. Communicate as needed with the Chapter Secretary.
  16. Via the SIG Work Group Coordinator, provide SIG meeting and continuing education session information to the Conference and Continuing Education Committee Chair, Executive Director, and the Chapter Secretary by the date determined annually by the Conference and Continuing Education Committee Chair.
  17. Identify liaisons to the APTA Pennsylvania Payment Committee and the PPAC to assist with issues as needed.

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SIG Vice Chair
2022 open positions: Neurology SIG & Pediatric SIG Vice Chair

Term: 3 years

Qualifications of the officers: only SIG active members in good standing shall be eligible to serve as SIG officers.

Duties & Responsibilities of SIG Officers:

  1. Call and preside at the meetings of the SIG.
    1. Conduct business between annual and special business meetings.
  2. Recommend to the membership of the SIG appointment and creation of special and advisory committees.
  3. Submit a written report for the Board meetings – quarterly or as requested by the Board of Directors of APTA Pennsylvania.
  4. Represent the SIG at the Board of Directors meetings as directed by the Board.
  5. Shall be responsible for planning and conducting all educational programs in conjunction with the Conference and Continuing Education Committee of the Chapter.
  6. Maintain a record of membership of the section in conjunction with the Chapter office staff.
  7. Maintain and record all official actions and decisions of the SIG.
  8. Serve as a historian of the SIG.
  9. Receive and dispense SIG monies as prescribed by the Chapter Bylaws.
  10. Develop with the assistance of the Chapter Treasurer an annual budget.
  11. Include a financial report to the Chapter Treasurer upon request.
  12. Carry out the mandates and policies of the SIG as determined by the SIG members.
  13. Have power to authorize vote by either mail or electronic means of the membership as prescribed in the bylaws.
  14. Contact the APTA Pennsylvania Nominating Committee Chair one year prior to anticipated election of new officers.
    1. Utilize Chapter Nominating Committee members in the nomination process and the preparation of the slate of candidates for office.
    2. After notification from the chapter office of newly elected officers, contact web mater to post election results on web page.

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SIG Secretary
2022 open positions: PTA SIG & Private Practice SIG Secretary

Term: 3 years

Qualifications of the officers: only SIG active members in good standing shall be eligible to serve as SIG officers.

Duties & Responsibilities of SIG Officers:

  1. Call and preside at the meetings of the SIG.
    1. Conduct business between annual and special business meetings.
  2. Recommend to the membership of the SIG appointment and creation of special and advisory committees.
  3. Submit a written report for the Board meetings – quarterly or as requested by the Board of Directors of APTA Pennsylvania.
  4. Represent the SIG at the Board of Directors meetings as directed by the Board.
  5. Shall be responsible for planning and conducting all educational programs in conjunction with the Conference and Continuing Education Committee of the Chapter.
  6. Maintain a record of membership of the section in conjunction with the Chapter office staff.
  7. Maintain and record all official actions and decisions of the SIG.
  8. Serve as a historian of the SIG.
  9. Receive and dispense SIG monies as prescribed by the Chapter Bylaws.
  10. Develop with the assistance of the Chapter Treasurer an annual budget.
  11. Include a financial report to the Chapter Treasurer upon request.
  12. Carry out the mandates and policies of the SIG as determined by the SIG members.
  13. Have power to authorize vote by either mail or electronic means of the membership as prescribed in the bylaws.
  14. Contact the APTA Pennsylvania Nominating Committee Chair one year prior to anticipated election of new officers.
    1. Utilize Chapter Nominating Committee members in the nomination process and the preparation of the slate of candidates for office.
    2. After notification from the chapter office of newly elected officers, contact web mater to post election results on web page.

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